Lehigh Hanson Administrative Assistant in Irving, Texas
Line Of Business: Corporate Administration (SSC, IT, Employee Services, Etc.)
Primary Location: Irving-TX
WE GIVE DOWN-TO-EARTH A WHOLE NEW MEANING
You experience our products every day, though you may not recognize our name. That’s OK. We’re focused on being great, not especially flashy.
We’re Lehigh Hanson. Our products build cities and towns, including stadiums that hold thousands of fans, and bridges that support millions of vehicles. We have thousands of employees across hundreds of locations in the U.S. and Canada, making us North America’s leading supplier of cement, aggregates, ready mixed concrete, asphalt and related construction materials.
HERE’S WHAT YOU’LL GET TO DO
The Administrative Assistant position is generally varied, including administrative duties, and project or personnel-oriented tasks requiring the use of sound judgment and discretion, independent thinking, and resolution of complex situations/problems.
Process, track, and reconcile all federal, state, and local corporate tax payments (both ACH and checks).
Prepare annual reports.
Maintain Officer and Directors lists.
Process, mail, document, and track tax returns prepared by tax department to ensure timely filing. This may include having to go to the post office and / or sending overnight packages as needed.
Scan tax documents into electronic storage on a weekly basis. Maintaining paper records onsite as well as offsite through a 3 rd party provider.
Sort and deliver incoming mail to appropriate tax personnel.
Contact tax authorities by letter or phone, as needed.
Prepare purchase card expense reports for multiple personnel.
Prepare / create purchase requisitions, purchase orders, and good receipts.
Code, process, and track invoices / check requests in PO system.
Receive guests, answer, and direct phone calls and emails to appropriate personnel or take messages.
Manage calendars, schedule conference calls and meeting rooms, and send invitations / reminders using Microsoft (MS) Outlook. Be able to adjust or prioritize schedules based on last minute changes.
Schedule / organize meetings, arrange catering, and make travel arrangements (domestic and international).
Prepare correspondence and documents using MS Word.
Maintain office supplies inventory.
Perform other clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
Organize and maintain files and records.
Use appropriate judgment and discretion when dealing with sensitive and/or confidential matters and information.
Perform other administrative duties and special projects as assigned.
This position will be based in our offices in Irving, Texas. We offer highly competitive benefits with no waiting period to participate in medical, dental, vision, and life insurance programs. In addition, we offer a 401(k) retirement savings plan with an automatic company contribution as well as matching contributions.
HERE’S WHAT WE’RE LOOKING FOR
Minimum high school diploma with knowledge of Microsoft (MS) Outlook, Word, Excel, and PowerPoint required.
Minimum of three to five years of administrative experience in a corporate environment.
Duties require excellent verbal and written communication skills including proper use of grammar and spelling.
Although not required, preference will be given to those with SAP experience to create purchase requisitions and purchase orders.
Requires strong attention to detail, proactive follow-up, excellent organizational skills, and discretion with confidential information.
Demonstrated ability to keep sensitive matters confidential and understands the need for such confidentiality.
Ability to manage workload in a time sensitive work environment.
Strong interpersonal, time-management, and problem-solving skills.
Ability to change focus of work seamlessly, without loss of efficiency, and adapt to unexpected requests.
Strong sense of urgency, with outstanding prioritization skills and professionalism.
Flexible to work overtime if required (not routine).
BRING YOUR HUMBLE OVERACHIEVER ATTITUDE AND LET’S ELEVATE OUR COMPANY EVEN HIGHER!
We’re a tight knit team. While we strive to be the best, we do it with an attitude that is humble, accessible and down-to-earth. We don’t ask you to “fit in” to our culture. We invite you to add to it.
Employer Statement: Equal Opportunity Employer - Minority / Female / Veteran / Disabled