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Lehigh Hanson Executive Assistant and Office Manager in Edmonton, Alberta

AutoReqId: 12008BR

Line Of Business: Regional Administration

Department: Administration

Primary Location: Edmonton-AB

Job Posting:

The Role and the Company

Lehigh Hanson is North America’s leading supplier of cement, aggregates, ready mix concrete, and asphalt.

We have hundreds of plants and thousands of employees working across the United States and Canada.

We are also part of Heidelberg Cement Group, one of the world’s largest building materials companies.

The Executive Administrative Assistant, Office Manager will assist the President Region Executive and the Vice President of Finance. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.

Who we are looking for:

  • Proactively provide administrative support to the CEO and Vice President, Finance

  • Answer and screen telephone calls as necessary; arrange conference calls, video teleconferences; manage VP’s calendars, electronic and phone messages;

  • Coordinate travel schedules and make necessary reservations

  • Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable matters among various locations;

  • Prepare correspondence including memos, letters, reports, statistical summaries and minutes

  • Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements

  • Prepare information for various executive level presentations and communications

  • Manage the office building requirements and general functionality

  • Provide support to all areas of management within the office

  • Manage and provide backup to Reception on an as-needed basis

  • Communicate as required with Corporate staff functions and Regional personnel at all levels

  • Perform other duties and special projects as assigned or directed

Essential Experience & Skills:

  • Post-secondary administrative training

  • 4-5 years previous “executive level” administrative experience.

  • Previous Executive Assistance experience in a corporate setting will be an asset.

  • Advanced knowledge of MS Word, Excel, PowerPoint and Outlook.

  • 2-3 years proven experience preparing and analyzing financial reports.

  • Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the Company.

  • A proven track record meeting work deadlines and working collaboratively as part of a team.

  • Ability to effectively respond to questions from all levels within the Company and third parties.

  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

  • Possess a professional image and demeanor at all times.

  • Ability to work independently and as part of a team.

  • Ability to work in a fast-paced environment with exceptional time-management and organizational skills.

What we have to offer:

  • Competitive base salary and participation in our annual incentive plan

  • Highly competitive benefits programs

  • Pension retirement savings plan with an automatic company contribution as well as matching contributions

Applicants must be currently authorized to work in Canada on a full-time basis.

Location:

This office location is in the west side of Edmonton with free parking.

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