Lehigh Hanson Executive Assistant and Office Manager in Edmonton, Alberta
Line Of Business: Regional Administration
Primary Location: Edmonton-AB
The Role and the Company
Lehigh Hanson is North America’s leading supplier of cement, aggregates, ready mix concrete, and asphalt.
We have hundreds of plants and thousands of employees working across the United States and Canada.
We are also part of Heidelberg Cement Group, one of the world’s largest building materials companies.
The Executive Administrative Assistant, Office Manager will assist the President Region Executive and the Vice President of Finance. This position is generally varied, including complex administrative duties, and project-oriented assignments requiring the use of sound judgment and discretion, independent assessment, and resolution of complex situations/problems.
Who we are looking for:
Proactively provide administrative support to the CEO and Vice President, Finance
Answer and screen telephone calls as necessary; arrange conference calls, video teleconferences; manage VP’s calendars, electronic and phone messages;
Coordinate travel schedules and make necessary reservations
Prepare expense reports, check requests; consolidate and code PCard purchases; code and approve administrative invoices; coordinate accounts payable matters among various locations;
Prepare correspondence including memos, letters, reports, statistical summaries and minutes
Coordinate and schedule internal/external meetings, videoconferencing, boardroom bookings and other related requirements
Prepare information for various executive level presentations and communications
Manage the office building requirements and general functionality
Provide support to all areas of management within the office
Manage and provide backup to Reception on an as-needed basis
Communicate as required with Corporate staff functions and Regional personnel at all levels
Perform other duties and special projects as assigned or directed
Essential Experience & Skills:
Post-secondary administrative training
4-5 years previous “executive level” administrative experience.
Previous Executive Assistance experience in a corporate setting will be an asset.
Advanced knowledge of MS Word, Excel, PowerPoint and Outlook.
2-3 years proven experience preparing and analyzing financial reports.
Demonstrate excellent written and verbal communication skills to communicate effectively with all levels within the Company.
A proven track record meeting work deadlines and working collaboratively as part of a team.
Ability to effectively respond to questions from all levels within the Company and third parties.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Possess a professional image and demeanor at all times.
Ability to work independently and as part of a team.
Ability to work in a fast-paced environment with exceptional time-management and organizational skills.
What we have to offer:
Competitive base salary and participation in our annual incentive plan
Highly competitive benefits programs
Pension retirement savings plan with an automatic company contribution as well as matching contributions
Applicants must be currently authorized to work in Canada on a full-time basis.
This office location is in the west side of Edmonton with free parking.